Job Information
WSP USA Office Manager in Troy, New York
This Opportunity
WSP is currently initiating a search for a Full-Time Office Manager of Construction for our Client's Albany, NY Field Office. Be involved in projects with our PMCM Team and be a part of a growing organization that meets our client’s objectives and solves their challenges.
Your Impact
Provide assistance to New York State Office of General Services (OGS) Project Manager as directed
Assist Senior Project Manager and Senior Superintendents with their duties as necessary.
Assist with monitoring progress on contractor submittals, Requests for Information, Information Bulletins, Change/Field Orders.
Assist with monitoring progress and processing reports and required OGS documentation.
Coordinate monthly scheduling meetings.
Assist project Teams with multiple projects as requested.
Draft letters with little direction
Create more complicated spreadsheets
Use new software for office use programs and be able to create organization and flow charts in Visio
Provide support to other staff on processes and requirements, monitor contract compliance, participate in the development of contracts.
Provide afterhours coverage for emergency coordination as needed.
Travel throughout the region may be required, vehicle will be necessary with valid driver’s license.
Proven track record of upholding workplace safety and ability to abide by WSP’s health, safety and drug/alcohol and harassment policies.
Who You Are
Required Qualifications
High School Diploma
Minimum of 5 years experience on smaller projects valued above $1M
Proficient in basic computer skills utilizing Windows/Outlook/Word/Excel/Visio and scheduling applications
Strong interpersonal skills
Strong verbal and written communication skills
Valid driver’s license - Occasional travel within the region may be required.
Proven ability to adhere to WSP’s Code of Conduct and related policies and procedures.
This hire will be contingent upon client selection and successful background check. Proven track record of upholding workplace safety and ability to abide by WSP’s health, safety and drug/alcohol and harassment policies.
This role is subject to a client mandated drug/alcohol testing policy. As such, employee may be subject to random drug/alcohol tests. A copy of the client mandated drug/alcohol testing policy will be provided during employee onboarding and is available upon applicant request.
Exercise responsible and ethical decision-making regarding company funds, resources and conduct and adhere to WSP’s Code of Conduct and related policies and procedures.
Preferred Qualifications
AS degree or higher
Experience with Submittal Exchange and Bluebeam preferred but not mandatory
Experience with institutional construction preferred but not mandatory
Proficient with web-based submittal collaboration systems
Working knowledge with project scheduling software (i.e. Oracle Primavera)
This position is subject to and contingent upon client approval of candidates put forth for consideration by WSP.
Compensation and Benefits:
WSP provides a comprehensive suite of benefits including medical, dental, vision, disability, life, and retirement savings focused on a providing health and financial stability throughout the employee’s career.
Expected Salary: $44,900 - $74,250
WSP USA is providing the compensation range and general description of other compensation and benefits that the company in good faith believes it might pay and/or offer for this position based on the successful applicant’s education, experience, knowledge, skills, and abilities in addition to internal equity and geographic location. WSP USA reserves the right to ultimately pay more or less than the posted range and offer additional benefits and other compensation, depending on circumstances not related to an applicant’s sex or other status protected by local, state, or federal law.
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About WSP
WSP USA is the U.S. operating company of WSP, one of the world's leading engineering and professional services firms. Dedicated to serving local communities, we are engineers, planners, technical experts, strategic advisors and construction management professionals. WSP USA designs lasting solutions in the buildings, transportation, energy, water and environment markets. With more than 15,000 employees in over 300 offices across the U.S., we partner with our clients to help communities prosper.
www.wsp.com
WSP provides a flexible and agile workplace model while meeting client needs. Employees are also afforded a comprehensive suite of benefits including medical, dental, vision, disability, life, and retirement savings focused on providing health and financial stability throughout the employee’s career.
At WSP, we want to give our employees the challenges they seek to grow their careers and knowledge base. Your daily contributions to your team will be essential in meeting client objectives, goals and challenges. Are you ready to get started?
WSP USA (and all of its U.S. companies) is an Equal Opportunity Employer Race/Age/Color/Religion/Sex/Sexual Orientation/Gender Identity/National Origin/Disability or Protected Veteran Status.
The selected candidate must be authorized to work in the United States.
NOTICE TO THIRD PARTY AGENCIES:
WSP does not accept unsolicited resumes from recruiters, employment agencies, or other staffing services. Unsolicited resumes include any resume or hiring document sent to WSP in the absence of a signed Service Agreement where WSP has expressly requested recruitment/staffing services specific to the position at hand. Any unsolicited resumes, including those submitted to hiring managers or other business leaders, will become the property of WSP and WSP will have the right to hire that candidate without reservation – no fee or other compensation will be owed or paid to the recruiter, employment agency, or other staffing service.